Alumni & Annual Giving Associate
University of Missouri-St. Louis
St. Louis, MO
Full-time
Education
Posted on April 14, 2024
Hiring Department
Alumni Activities
Job Description
Reporting to the Associate Vice Chancellor for Alumni Engagement and Annual Giving, the Alumni & Annual Giving Associate supports the work of the Office of Alumni Engagement and Office of Annual Giving by providing general office support; interacting with various constituents by phone, email and in person; and by managing student workers for the Division.
Responsibilities
Provides information by answering questions and requests via walk-in traffic, telephone and email.
Checks daily, routes/responds to alumni@umsl.edu and giving@umsl.edu central email.
Assists with scheduling internal meetings for Alumni/Annual Giving team members.
Maintains supplies inventory, including envelopes, letterhead, alumni-branded items and general office supplies. Coordinates orders with appropriate staff.
Performs basic data look ups and data entry. Prepares, formats, and submits larger data updates to Advancement Services that enhance alumni & annual giving efforts.
Maintains the reservation calendar for Woods Hall 101; posts weekly meeting schedule at entrance; and assists with meeting preparation by unlocking/locking door and ensuring computer and projector system are operational.
Supports a variety of alumni engagement efforts, including tracking event RSVPs; making nametags; ordering catering; creating Zoom and Teams meeting links; and sending calendar invites for various internal and external meetings.
Supports a variety of annual giving and leadership annual giving efforts, including merging, printing and mailing of solicitation letters.
Submit activity dates to the comprehensive calendar on behalf of the department.
Gets mail daily (via student worker); opens mail/scans gift/correspondence (for logging) and gives to Gift Processor.
Manages student workers for Division (in terms of posting student worker jobs, scheduling interviews, training compliance, ensuring student workers are logging time appropriately, etc.).
Other duties as assigned.
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.
Shift
40 hours per week
Minimum Qualifications
A Bachelor's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
Bachelor's degree is preferred.
At least 3 years of experience from which comparable knowledge and skills can be acquired.
Must have strong interpersonal skills and be able to interact/work with people from a variety of diverse backgrounds.
Must be able to handle sensitive, confidential and/or complicated information and use judgement to communicate to and within the team and/or necessary parties.
Must be proficient in use of Microsoft Office products, specifically Outlook, Word and Excel.
Must have exceptional customer service skills, strong organizational skills and high attention to detail.
Anticipated Hiring Range
Pay commensurate with education and experience.
Hiring Range: $18.27-$20.20 Hourly
Grade: GGS-8
University Title: Advancement Associate II
Application Materials
Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
Other Information
https://www.umsl.edu/proud/index.html
Benefit Eligibility
The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:
https://www.umsystem.edu/totalrewards/benefits
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call the Director of Employee and Labor Relations at 573-882-7976.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
